Effectiveness and Benefits of The Communication †Free Samples

Question: Discuss about the Effectivenessand Benefits of The Communication. Answer: In the current business scenario, effective business communication plays an important role in maintaining and enhancing the effectiveness of the teamwork in the organizations. This is due to the fact that, the more effective will be the communication among the team members, the more effective will be the team work (Guffey and Loewy 2012). This will enable the team members to enhance their mutual understanding among themselves. In addition, initiation of the effective business communications also helps the organizations to determine the requirement of the employees and vice versa. Thus, with having the accurate data and information about the requirement and expectation of the employees, it is being beneficial for the upper level management to meet the employees requirement along enhancing their level of motivation and job satisfaction in the workplace (Waldeck et al. 2012). Moreover, it is also being considered that, ethics is one of the most influential factors that should be noted b y the company. This is due to the reason that, effectiveness of the teamwork will be maximized only when ethical principles will be followed. Thus, initiation of the effective communication channel in the organization will help to enhance the connectivity among the team members. It will eventually refrain the team members to opt for any unethical business practices. For the contemporary business organizations, effective business communication is much important due to the fact that, majority of the organizational work is being done on the basis of teamwork. Thus, having the effective team work among the internal stakeholders is important for the contemporary business organizations. The more effective will be the communication among the employees, the more knowledge will be effectively shared among the internal stakeholders, which will eventually enhance the competitive advantages of the organizations in the market (Wang and Wang 2012). This essay will discuss about the effectiveness and benefits of having the communication among the team members for the contemporary business organizations. In addition, various aspects of team work such as team effectiveness and team performance will also be discussed in this essay. The role of effective communication in maintaining the ethical principles in the team work will be discussed and evaluated in this essay. This report will conclude about the effectiveness of the communication for the team work along with its importance. Various aspects of team work There are various aspects or dimensions of team work, which should be considered by the business organizations in having the effective team work in the organization. One of the key factors that should be considered by the business organizations is the diversity in the team. According to West (2012), diversity is one of the key factors that should be maintained by the business organizations. According to the author, diversity among the team members will help the team to gather more diverse information regarding any certain issue. Moreover, the authors also stated that, with the help of the diversity among the team members, more diverse knowledge will be shared among the employees, which will in turn benefit the organization. Importance of leadership Another dimension of the teamwork that should be maintained by the business organizations is the effective leadership quality. According to Braun, Peus, Weisweiler and Frey (2013), leadership plays an important role in enhancing the effectiveness of the team. According to the authors, one of the most important roles being played by the leaders is to maintain the consensus among the employees. Moreover, it is also the responsibility of the leadership to design and initiate the organizational culture and structure, which will be most suitable and effective for the team relationship. The authors have also stated that, it is the key responsibility of the leaders to motivate their team members in enhancing their effectiveness in the organization. The more motivated will be the team members in accomplishing their respective job, the more effective will be the achievement of the organizational objective (Avolio and Yammarino 2013). Conflict management Another dimension of the team work is the team conflict. It is the only negative dimension of the entire concept of the team work. According to this concept, majority of the organizational teams will face conflict due to the emergence of the difference of opinion among the team members. All the team members will come up with different opinions and thus, a conflict will arise. Thus, it is important to have effective communication among the team members in order to reduce the probability of the origination of the conflict. According to DeChurch, Mesmer-Magnus and Doty (2013), effective management of the conflict in the team is important to have the maximized productivity and effectiveness of the team work. According to them, it is the responsibility of the team members to adjust with the opposite opinions and suggestions of other team members. The authors also stated that, the team leaders should also play an important role in maintaining the consensus among the team members, which wil l help the team to prevent the issue of difference in conflict. Thus, according to them, the more effective will be the consensus among the team members, the more effective will be the team performance. In this case also, communication plays an important role due to the reason that, if the communication among the team members is effective, only then the opinion and suggestion of the members will be effectively communicated among the other team members (Goetsch and Davis 2014). Thus, if all the team members are having the access of the opinions and suggestions of other members, then the team leaders can gather the information from all the team members regarding the building of consensus. Communication and teamwork In the modern organization teamwork is one of the major factors for gaining competitive advantage and increasing the productivity of the organization. Businesses require people to work as a team so that different perspectives are essential for developing a perfect solution for the organization. There are lot of benefits involved in working together, which includes the possibility of developing friendship with the colleges in the organization. the responsibilities in the organization can be distributed accordingly and increase the motivation level of the workforce in the organization (Gluyas 2015). On the contrary, team work may lead to anxiety and tension in the organization due to the lack of ineffective communication in the organization. Thus, it can be seen that communication is one of the major factor for the improving teamwork among the workforce. When the communication in the organization is effective it will help to reduce the negative feelings and stress. Thus, it is the resp onsibility of the leaders in the organization to encourage the people so to communicate with each other to improve the processes. This is more important and prevalent in the small-scale organization that the large scale organization (Bovee, Thill and Raina 2016). However, that does not mean that there is no significance of communication in the small-scale industries in the multinational organizations. Thus, the multinational organization often uses team-bonding exercises to improve the communication and motivation of the workforce. It is the essential to keep an open mind if they want to develop an effective communication in the workforce. The workforce would have to engage in active listening processes and have a clear understanding of the requirements and the project goals. However, out of all the essential factors active is the most essential for developing communication fluency within the workforce. The use of active listening will help in asking questions that are relevant, taking notes and repeating the things said by a person so that it can be clarified. When the team members within the organization are able to ask questions to each other by keeping an open mind and engage in communication, then they are able to built trust and harmony in the environment of work instead of making in assumptions in the procedures (Goetsch and Davis 2014). Thus, this will help to develop an environment of business that is full of motivation and camaraderie. These will ensure the success of the business processes in the org anization. Moreover, it is the responsibility of the company to provide training and development procedure for personal growth and development of interpersonal skills. The various types of communication that is being used in the organization procedure will include phone conversations, emails, face-to-face conversations and letter writing (Shockley-Zalabak 2014). However, it is important to develop a communication system which is two way so that the flow of information flows from and to all levels of hierarchy. This will enable the workforce to align their personal goals with that of the goals of the organization. However, it is essential for the managers in the organization to identify the employees lacking in communication skills so that the organization can focus on their personal development. Teamwork, communication and ethics The stakeholders of the organization expect the workforce to behave in a consistent manner so that their personal goals are in alignment with the goals of the organization. The organizations set standards for proper conduct in the business, which means that the company officials expect a certain degree of behaviour from the workforce. Thus, the organization has set a standard for behaviour in the organization (Levitt 2015). Moreover, it is essential to create a positive attitude towards developing a standard in behaviour among the workforce assist helps to improve the quality of the environment and increase the productivity. This will ensure to create a productive environment, which is essential for conducting business in a proper way. Respect and communication is the factor for marinating the standard ethics within the workforce. It is the duty of all the employees to respect each other and give value to the opinions of their colleagues. The workforce environments in the multinational organizations have become diverse so it important to respect each other cultural values and understand it by communicating in an effective manner (Ferraro and Briody 2017). When there is discrimination in the workforce due to cultural differences, it leads to the decrease in the workforce of the organization. Thus, by promoting harmony and respect within the workforce it improves team bonding, communication and improves the productivity of the organization. Thus, it is the duty of the employees in the organization to maintain cooperation and team work in a dignified way so that the workforce environment sets examples for he other companies in the market. It is essential to develop a positive attitude among the employees within the organization as it helps to motivate the other employees in the organization. Thus, the manager should lead by examples by being honest with the employees and share their perspective with effective communication. This would motivate the workforce and develop a mutual respect for the leader (Martin and Ciurzynski 2015). Moreover, it is essential to maintain the ethical practise due to the increase in the cross-cultural diversity in the workforce. However, it is the duty of the employees to follow the rules ad regulation regarding ethical aspect but the managers will have to monitor them so that they can identify the wrongdoing in the organization. Unethical behaviour and immorality are the two factors, which sh ould be avoided by the organization as it causes distraction and sets bad examples for the other employees. Unethical behaviour of one employee will affect the entire workforce and de-motivate them. Thus, the organization should be strict about the ethical policies within the organization so that they can maintain the harmony within the organization (Casmir 2013). The employees should be provided proper training regarding the ethical aspect in the workforce to make them understand the consequences of their behaviour which will enable them to grow at a personal level and guide the other employees in the organization to avoid any unethical behaviours that will hamper the productivity of the workforce and the organization. Conclusion Thus, from the above discussed points, it can be concluded that, in having the effective team work in the organization, communication plays an important role. Various literatures are being discussed in this essay in order to gain an understanding about the opinions about the effectiveness of the communication. In this essay it is being evaluated that, to effectively manage the team work, it is important to enhance the communication channel in the organization. Moreover, various other dimensions have also being discussed in this essay. These dimensions are being discussed due to the reason that, it helped to determine and identify the factors that should be considered by the business organizations in enhancing the effectiveness of the team work. Thus, this essay concludes that there are various factors and aspects of the team work in the contemporary business scenario, which should be maintained holistically by the business organizations. Effective business communication among the tea m members will help to enhance the process of the knowledge sharing among the employees. References Avolio, B.J. and Yammarino, F.J. eds., 2013. Introduction to, and overview of, transformational and charismatic leadership. InTransformational and Charismatic Leadership: The Road Ahead 10th Anniversary Edition(pp. xxvii-xxxiii). Emerald Group Publishing Limited. Bovee, C.L., Thill, J.V. and Raina, R.L., 2016.Business communication today. Pearson Education India. Braun, S., Peus, C., Weisweiler, S. and Frey, D., 2013. Transformational leadership, job satisfaction, and team performance: A multilevel mediation model of trust.The Leadership Quarterly,24(1), pp.270-283. Casmir, F.L. ed., 2013.Ethics in intercultural and international communication. Routledge. DeChurch, L.A., Mesmer-Magnus, J.R. and Doty, D., 2013. Moving beyond relationship and task conflict: Toward a process-state perspective. Ferraro, G.P. and Briody, E.K., 2017.The cultural dimension of global business. Taylor Francis. Gluyas, H., 2015. Effective communication and teamwork promotes patient safety.Nursing Standard,29(49), pp.50-57. Goetsch, D.L. and Davis, S.B., 2014.Quality management for organizational excellence. Upper Saddle River, NJ: pearson. Guffey, M.E. and Loewy, D., 2012.Essentials of business communication. Cengage Learning. Levitt, S.R., 2015. Cultural Factors Affecting International Teamwork Dynamics.International Journal Of Knowledge, Culture Change In Organizations: Annual Review,13. Martin, H.A. and Ciurzynski, S.M., 2015. Situation, background, assessment, and recommendationGuided huddles improve communication and teamwork in the emergency department.Journal of Emergency Nursing,41(6), pp.484-488. Shockley-Zalabak, P., 2014.Fundamentals of organizational communication. Pearson. Waldeck, J., Durante, C., Helmuth, B. and Marcia, B., 2012. Communication in a changing world: Contemporary perspectives on business communication competence.Journal of Education for Business,87(4), pp.230-240. Wang, Z. and Wang, N., 2012. Knowledge sharing, innovation and firm performance.Expert systems with applications,39(10), pp.8899-8908. West, M.A., 2012.Effective teamwork: Practical lessons from organizational research. John Wiley Sons.